Guide for Site Editors

Logging In/Out and Using the EDIT Mode

• The UserName and PassWord your have been given will work for both PuebloServes.org and for this web site.
• Upper case letters are optional; upper case is sometimes employed for readability. Numerals are included in passwords for increased security.
• Within your web site, you log in by providing your UserName and PassWord, sometimes at top of page, sometimes at bottom of navigation menu. When you are logged in you will see your name displayed, followed by an option to log out, and an option to go into EDIT mode (if you have editing privileges).
• To enter EDIT mode you must again enter your password. When you are in EDIT mode you will see dotted lines surrounding editable areas and triangles which can be clicked to select a specific area for editing. To see how your newly edited web page will look to the general visitor, click on “STOP Edit”. You will still be logged in and can return to EDIT mode by again entering your password.
• At PuebloServes.org there is a main menu item called “Log In/Out” that will take you to a separate page (www.PuebloServes.org/loginout.php) for setting your log-in status. Once you have logged in, your name will appear atop all the PuebloServes pages. When you have yourself logged in you will discover that the PuebloServes “Log In/Out” page displays a list of any/all organizations for which you may log in to have editing privileges you just need to re-enter your password beside the chosen organization and click “Edit”

Getting the Most out of Events You Post

To post events to your web site (and/or to the rest of the PuebloServes.org/AmericaServes.com world), you need to log in at PuebloServes.org, as described above. Please note the following tips so that your event descriptions get maximum attention on both your web site and at Puebloserves.org/AmericaServes.com:

• We suggest you fill out as many categories of information as apply; some will appear in important places on Pueblo/AmericaServes even though they may not on your own web site or may seem obvious to visitors on your web site.
• Be careful to delete the example info that appears in some fields (it’s there only to remind you of standard PuebloServes formats). For example, you might have only one presenter; then be sure to delete "Presenter 2 (if any)" and her degree (PhD). Remember that some readers at PuebloServes will not know your organization as well as regular visitors to you web site. Therefore it may be good to keep the word "FREE" in the field for cost.
• Whenever possible, fill in not only the main title line, but also Subtitle and Mini-Title fields. These are good places to put your organization’s name/acronym: although if may not matter for your own organization’s web page, it will increase the visibility of your organization on the Pueblo/America Serves pages, and the Mini-Title is the *only* information in some Pueblo/America Serves calendar displays. Here are examples of how the Title, Subtitle, and Mini-title can be used together to provide complementary information:
• TITLE:   Pot-luck Dinner Welcomes Home Veterans from Two Battlefronts
• SUBTITLE: First Central Universal United Church fundraiser supports vet mental health
• MINITITLE: FCUUC Potluck Fundraiser for Vets
• The location field is a good place to remind potential newcomers of your location. Remember that if there can be several activities running concurrently in your buildings, it doesn't hurt to mention it: In the library or In cafeteria.
• Same goes for registration. Maybe you've never requested a registration or RSVP for events, but newcomers might feel freer about just dropping in for the first time when they are explicitly invited to do so. Some organizations take advantage of this space to include an information number, e.g.: “No RSVP/registration required, but you are welcome to contact Secretary at (719) 555-5555 or info(at)OurWebSite.org for more info.”
• About including your email. Don’t you just love email spam? Then you will want to know that there are armies of computerized robots scouring the web for email addresses in order to spam them. At the very least, it is suggested that you do not use the ‘@’ within the email address. At the least use something in the form of info(at)OurWebSite.org or even info(at)OurWebSite(dot)org

Uploading Photos for the Web Site (.jpg format)

While in EDIT mode you will see a link titled “Image Upload” in the log in/out area. This will take you to a special image-upload page where you may select from several options:

• The top-most button allows you to BROWSE among JPEG files (ending in .jpg) on your local computer and SELECT one.
• A unique “Short-name” is needed for naming the image's file on the web server. Like those listed at right on the Image Upload page, the short name you provided will be followed by the width and height (in pixels) of the image. Spaces will be removed, and all characters made lower-case.
• Please provide a descriptive CAPTION for the image. This will help others in future to remember more about the image and can also be used for some additional uses of the image in future features you may want enacted on the web site in the future (e.g., photo galleries).

Uploading Your Newsletter Issues (.pdf format)

[For those web sites that include this optional feature.]

• Your navigation menu should include a link titled “Newsletters,” and there may also be a graphic on your Events/News page attracting visitors to the Newsletters page. This page provides links to download several of the last few issues of your monthly Newsletter.
  • Note that when you first visit the Newsletters page you will see a couple of ‘placeholder’ newsletter pdf's, dated as being for recent months (e.g., 2009 / 01 for January 2009). These contain just single-page placeholders. When you upload an actual Newsletter pdf for that date (e.g., year=2009; month=01), the link will download that real Newsletter.
  • Eventually your archive of Newsletters will contain more than just a few issues. A link at bottom of the list may be clicked to display all issues you have uploaded to the web server.
  • You may, at any time, add additional past Newsletter issues, assigning them the correct year/month and they will become available to site visitors.
• Clicking on the underlined file name (or right-clicking) will give you options for downloading the .pdf copy of the Newsletter. (pdf is a format readable on any computer through Adobe’s free Acrobat Reader software. Such files are made to print readily to virtually any laser or ink-jet printer. )
• When you are logged in and in EDIT mode, the Newsletter page will also display a box with instructions for uploading a new Newsletter issue (or a revised issue of one already existing).
• Note that there is space allotted for only one issue per month (written in form “2009/03” or “200903” so that they alphabetize in chronological order). If you upload a Newsletter and give it the same year and month as a file already in the Newsletter folder on the web server (see list below on Newsletter page), the server will assume you are updating the information and want the new version to replace the old one.

 

 

 

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